Foreign Fee Paying Programme

Information for Parents of Foreign Fee Paying Students

Why parents of international students should consider Matarau School for their child?

Matarau School has nearly 15 years’ experience hosting international students.

.. Matarau School offers a safe environment where international students are valued and nurturedIMG_2835 .

.. Matarau School only allows a small number of international students at any one time (around 5% of the total roll) to ensure that international students get opportunities to mix with NZ students and learn the English language

.. Matarau School also involves its international students in cultural experiences including trips to places of cultural, geographical or historical importance.

.. Matarau School employs dedicated and qualified ESOL staff.

.. Matarau School has stimulating classroom progammes, dedicated classroom teachers and a safe playground .

.. Matarau School offers the best of both rural and urban New Zealand school life (we are in the country but only 7 minutes drive from an average size NZ city .

.. Matarau School is a decile 8 school (one of the only such schools in Northland) with plenty of supportive parents and students who are keen to learn.

.. Matarau School has high levels of academic achievement and has consistently scored the highest grade point averages for our students entering secondary schools.

.. Matarau School has an excellent relationship with local secondary schools and assists to find placements for our students remaining for their secondary education.

.. Matarau School students go on to achieve very well at local secondary schools with many of our students receiving top honours in these schools.

.. Matarau School has a friendly and welcoming atmosphere where international students adjust very quickly and feel a part of school life.

.. Matarau School will meet with the parents of international students (and / or their agents) at any time to discuss how we might best meet the needs of their students during their stay at our school.

If you would like to know more about the school and its programmes please contact the programme co-ordinator (Kevin Trewhella) on

We look forward to answering any questions you might have and to discussing the suitability of your child for international study.




Page 1 Welcome

Page 2 About Matarau School

Page 3 Our Educational Philosophy Resources

Page 4 Programme Specifics

Page 5 For Fee Paying Students

Page 6 Key People

Page 9 Where to go for help

Page 10 Academic and Pastoral Needs

Page 11 Reporting Orientation

Page 12 Our School in More Depth

Page 13 Visas and Permits

Page 14 Expectations of Students Health and Travel Insurance

Page 15 Immigration Homestay Arrangements

Page 16 Fees Deposits

Page 17 Refund Policy

Page 18 Term of Tuition Code of Practice For Pastoral Care of International Students Procedures for Application

Page 19 Final Word Appended Documents



Kia ora (Maori); Kia Orana (Cook Islands Maori); Bula (Fijian); talofa Lava (Samoan); salamat Datang (Indonesian); sa wat dee (Thailand); Neehow (Taiwan); Unyounghaseayoh (Korean); Konnichi wa (Japan); Guten Morgen (German); Buon Giorno (Italian); Hola (Spanish); Bonjour (French).

Introduction   We feel privileged that you have entrusted us with the education of your child. International students are an integral part of our school and we are committed to ensuring that your child’s time with us is both productive and rewarding. While the acquisition and enhancement of English Language skills will be our primary focus, your child will also be immersed in a variety of educational, social and cultural experiences alongside other children. Welcome aboard !

Page 2 About Our School

Our School Mission Statement   To be valued,To know your worth, To make choices, To have fun

Matarau School is a progressive rural school providing a quality education for approximately 280 children from years 1 to 8 (ages 5 to 13). Our location only 7 minutes from Whangarei (and about 2.5 hours drive from Auckland) enables us to combine the best of both rural and urban education.

Our parents are typically middle to upper socio-economic – mainly running successful farms and businesses. Most of our parents commute daily to Whangarei for work and are keenly interested in their children’s education and supportive of the school. While wanting an education which is modern and progressive, our parents are also keen for their children to celebrate the benefits of living and learning in rural New Zealand.

Our school has a proud history of success in a wide range of educational domains. We are committed to providing a rich and diverse educational experience for our children (incorporating basic skills and opportunities for extension in areas of personal ability and interest) and work hard to ensure that this occurs within an environment where children feel safe and where every child is valued for their unique talents.

A recent Education Review Office Report commended the school for providing high quality learning opportunities … delivered by a cohesive team of thoroughly committed and professional teachers … in a caring and supportive environment. (Full ERO report available on ERO Reports Page (Education Review Office)

Page 3 Educational Philosophy

The following principles underpin programmes at Matarau School

1) the belief that a positive attitude is the key to success in all that we do

2) that education should have, as its primary aim, independent self-managed learners who take personal responsibility for their learning and behaviour

3) that education is both an end in itself and a preparation for life beyond school

4) that values instruction is integral to school life

5) that learning is enhanced when there is a partnership between parents and schoolIMG_2827

Physical Resources

Matarau School has ….

• 13 well resourced classrooms

• Resource and specialist teaching areas

• A modern well stocked library

• Computerised library issues and search systems

• 2 (or 3) modern computers in each classroom

• a specialist computer suite

• Internet (and wireless) access in all classrooms

• Well developed and safe outdoor recreation facilities including a full sized sports field, junior and senior adventure playgrounds, sandpit area, basketball court and two tennis courts

• Swimming pool

• School hall / gymnasium

Page 4 In more specific terms our programmes ..

• Encourage critical and creative thinkers and problem solvers

• Encourage self-management and goal setting within an encouraging and supportive school environment

• Provide values education

• Encourage children to support each other in working towards personal bests

• Emphasise the importance of basic skills in English and Mathematics

• Encourage the active involvement of parents in their children’s learning

• Offer specialist teaching in a number of learning areas

• Provide opportunities to develop skills in areas of personal interest

Matarau School offers instruction in the key learning areas of .. English Mathematics Science Social Studies Technology The Arts (including Dance, Drama, Art and Music) Health and Physical Education

page 5 We also offer ..

IMG_2820Accelerated and differentiated learning programmes.

Training in goal setting and self evaluation.

Training in thinking and problem solving.

A calf club / home garden programme.

A values education programme.

A dramatic production / choir (in alternate years)

Regular camps and excursions as part of our Outdoor Education programme

And for foreign fee paying students we offer

• A warm and hospitable environment

• Opportunities to learn and practice English in a mainstream NZ classroom

• Specialist instruction (most days) in written, spoken and conversational English by a member of our ESOL staff

• Opportunities to participate in special school wide sporting and cultural events

• Personnel employed to support international students with their integration into classrooms

• A programme co-ordinator with responsibility for pastoral care

• A caring and supportive per network

• Schooling within a beautiful and safe environment


Page 6 Introducing Key People

Director of Foreign Fee Paying Studies Mrs Rebecca Anderson (Becks) has responsibility for oversight of the foreign fee paying programme. Becks is also chair of the  Matarau School Board of Trustees. In conjunction with the programme co-ordinator, Becks has responsibility for monitoring the quality of the foreign fee paying programme and reports to the Board of Trustees on related matters. This ensures the programme is represented at the highest level of the school.

Programme Co-ordinator

Mr Kevin Trewhella is responsible for the day to day management of the foreign fee paying programme.

Mr Trewhella is the principal of the school and has responsibility for enrolment of foreign fee paying students (including class placements) and liaison with the parents of these students.

Mr Trewhella is also responsible for teaching the specialist language (ESOL) component of this programme . Homestay / Pastoral Care Co-ordinator

page 7

Mrs Miranda Pol is the school’s pastoral care co-ordinator. She checks regularly on the well being of international pupils, visits their homestay where appropriate and ensures pastoral needs are being met. The homestay / pastoral care co-ordinator reports regularly to the programme director and advises any matters of concern.

E.S.O.L. Teacher Aide. This person visits international students daily in regular classrooms to monitor their integration and provide curriculum support. Peer Support Tutors These are children currently enrolled in the school who are trained to support foreign fee paying students during their period of placement at Matarau School. They provide support for international students in the classroom or playground and are trained in listening and problem resolution. The people you should know at Matarau School

page 8

Mrs Sharon Smith Programme Director

Mr Kevin Trewhella Principal - Programme Co-ordinator - Monitors ESOL deliverySpanish 1

Mrs Sheryn Comrie E.S.O.L. teacher

Mrs Miranda Pol Homestay/ pastoral care co-ordinator

Mrs Miranda Pol E.S.O.L. Teacher Aide

Mrs Helen Dorahy Main office

Mrs Rachael Robertson Deputy Principal

Mr Simon Schuster  Assistant Principal

Home Room Teacher

For a significant part of the day your child will be placed in a home room class. The teacher of this class will be interested in and supportive of your child and will treat your child much the same as any other child in their class. On occasion your child will move with the rest of their class for instruction by a specialist teacher (e.g. Art, values Education, problem solving etc.)

Page 9 Where to go for help?

All of the above staff have a special interest in our foreign fee paying students and are intensely interested in their well-being. We want your child to be happy during their period of enrolment at our school. The first port of call with problems might be .. 1) Problems with programmes or teachers .. see the programme co-ordinator (Mr Trewhella)

Mr Trewhella is available 24 hours a day and can be contacted at either 4372790 or 4335823

2) Problems with school friends or missing home ..see your regular classroom teacher or the Pastoral Care Co-ordinator (Mrs Cates) the ESOL teacher aide

3) Homestay problems .. see the pastoral care co-ordinator (Mrs Cates)

4) We can also arrange for you to see the Programme Director (Mrs Smith)

5) If you are still unhappy we will help you to make contact with The International Appeal Authority C/O Ministry of Education P.O. Box 1666 Wellington New Zealand The IEAA investigates any breach of the Code of Care for International Students and can take actions on your behalf.

Page 10 The Foreign Fee Paying programme

Your tuition fees entitle your child to participate fully in the life of the school. Your child will thus have equal access to the resources, facilities and programmes on offer at the school. At the same time, it is recognised that your child will have some unique needs and that it is the responsibility of the school to meet these needs in a structured and co-ordinated way.

PASTORAL NEEDS  The well-being of your child will be constantly monitored by staff with responsibility in this area. Rest assured that areas of concern will be met quickly and that you, as parents, will be kept informed of any matters pertaining to the well-being of your child.

ACADEMIC NEEDS Prior knowledge of English although each child’s English language proficiency is assessed on entry to the programme, there are no specific English language requirements at Matarau School.

ESOL instruction

At Matarau School we recognise that foreign fee paying students have a quite unique set of learning needs – especially in the area of English language. Accordingly foreign fee paying students are withdrawn daily for specific ESOL lessons with an ESOL experienced teacher.

Page 11 Integration into English speaking classrooms

Later in the day when integrated into mainstream classes fee paying students continue to receive support from ESOL staff. These staff exist to ease the transition of these pupils into an English immersion environment. Reporting to parents Parents will receive term reports on the academic progress and social well-being of their children.

Orientation Programme

At programme’s commencement children will participate in an orientation programme designed to familiarise them with key personnel, layout of the school, avenues for personal support and other important information. They will also get the opportunity to meet other international students and visit their home room. An assessment will also be made of entry level English language skills Parents and caregivers will be given a tour of the school and will meet key personnel. A map of the school and full contact details will be provided.

Page 12 A few things you should know about Matarau School

Classes startChae Yeol and Indi

9:00 AM and finish at 3:00PM

 Term dates and holidays .. ..  can be found on the NZ Ministry of Education website

School Uniforms 

These are available from the school office. The uniform at Matarau School is optional but encouraged. It must be worn on special trips away from school. All International students are issued with a uniform on enrolment. The cost of this uniform is covered by the international student fee. School Stationery


On enrolment international students are provided with full stationery. The cost of stationery is covered by the international student fee. Stationery can be purchased from the school office before 9:00 AM each day. 

Transport to School

Most children travel to school by bus. Bus transport is available to our foreign fee paying pupils residing within the school zone (usually at no additional cost). Parents unable to get their children to bus pick up must make alternative arrangements for transport of their children to and from school each day.

Tuition Fees

Tuition fees cover the cost of all materials used but may not cover the full cost of special trips, cultural experiences and so on.  International students are required to pay full camp fees if attending a class camp.

Page 13 Reporting on Progress

The parents of foreign fee paying students will receive a report on their child’s progress in English at the end of each term. They will also be invited to meet with their child’s teacher in March and June to discuss their progress, will receive an annotated portfolio of their child’s general schoolwork in June and October and a formal written report in early December.

Teachers and staff with responsibility for international students are highly available at other times by appointment.

General Enquiries

Parents are welcome to contact the course co-ordinator at any time to discuss the social or academic progress of their child.

The course co-ordinator can be contacted at school or by email

School Ruleshockey 4

Foreign fee paying students are expected to abide by the same rules as the other students. Consequences for breaking these rules will be the same as for other pupils and may involve loss of lunchtimes and other privileges or withdrawal of placement in more serious cases.

Student Visas and Permits

Your child must have a student permit to study in NZ. The permit will state the name of the school at which your child is enrolled. You must also have a student visa which allows you to enter the country to study. A single entry visa allows you to enter and leave NZ only once. A multiple visa allows you to leave and return to NZ as many times as you like within the period specified. It is the responsibility of parents to arrange visas and permits for their child. Please ensure visas are renewed before expiry dates. The student visa information sheet enclosed with this application material explains what you need in order to make an application.

Page 14

Expectations of Fee Paying Students

As with other pupils fee paying students are expected

To be punctual

To be well presented

To be respectful in their dealings with staff

To abide by the rules of the school

To apply themselves diligently to tasks

To complete all assigned homework

To make all efforts to integrate into the life of the school

Health and Travel Insurance

Most students are not entitled to publicly funded health services while in New Zealand unless they are a resident or citizen of Australia, a national of the United Kingdom in New Zealand …The holder of a temporary permit that is valid for two or more years

If you or your child receive medical treatment during your visit, you may be liable for the full costs of that treatment.

Full details on entitlements to publicly-funded health services are available through the Ministry of Health, and can be viewed on their website at

International students must have appropriate and current medical and travel insurance while studying in New Zealand.

This must be sighted by the school prior to (or very soon after) enrolment.

Accident Insurance

The Accident Compensation Corporation provides accident insurance for all New Zealand citizens, residents and temporary visitors to NZ, but you may still be liable for all other medical and related costs. Further information can be viewed on the ACC website at


Full details of visa and permit requirements, advice on rights to employment in New Zealand while studying, and reporting requirements are available through the New Zealand Immigration service, and can be viewed on their website at”

Homestay Options

Students in years 1 to 6 (approximately ages 5 to 11) are required to reside with a parent during the term of their enrolment at Matarau School. 

A parent is defined as legal guardian and person with whom the child customarily resides in their home country. Students in years 7 and 8 (approximately ages 12 to 13) may reside with a designated caregiver during their term of enrolment at Matarau School.

Parents are required to advise the school promptly of any changes to residential or contact details.

Science 1Special Circumstances

Under special circumstances permission may be sought from the Code Administrator to place year 7 and 8 children in suitable homestay accommodation. In such a situation the homestay will be approved and monitored by the school.

The school is unlikely to support a homestay placement unless

i) the child concerned is considered likely to benefit from, and cope with the challenges of, such an arrangement

ii) the school is able to locate a homestay which is well matched to the needs of the child in question

iii) the family concerned has an extended family member or close family friend residing near the school who is able to assist with pastoral care.

The school prefers that year 7 and 8 children reside with a parent or parent designated caregiver during their term of study.

Only under VERY SPECIAL CIRCUMSTANCES would a homestay placement be considered and final approval rests with the Code administrator and not the school.

 Page 16 Tuition Fees

Tuition fees are as follows (quoted in NZ dollars) per pupil $2,750 per term

What your fees cover

Your tuition fee covers all costs associated with your child’s education including A uniform (T Shirt, Sweater and track pants) Stationery Photocopy fee Transport costs relating to educational excursions away from the school Extra curricular activity fee Deposit. 

The first term’s tuition fee ( $2,750 ) is required as a deposit to be paid within one month of acceptance into the programme. Process For payment of Fees Term Fees ( $2,750 ) to be paid prior to the commencement of each term.

Method of Payment Fees may be paid by direct transfer to the schools account


Page 17Refund of Fees

1) Where a student withdraws from a programme prior to the commencement of this programme a full refund of tuition and homestay fees will be made less .. .. general administrative expenses incurred by the Board .. any other fees incurred by the Board in the processing of the said students enrolment (usually $500)

2) No 2 is here

3) Where a student withdraws during the first term of study refund of term fees is unlikely.

4) Where a student withdraws within 7 days after commencement of a second, third or fourth term’s study programme refund of tuition fees for that term shall be made less .. the cost of any general administrative fees incurred by the Board .. the cost of tuition (including materials, personnel and use of facilities) up to the time of withdrawal from the programme

5) Where a student withdraws more than 7 days after the commencement of a second, third or fourth term’s study programme refund of fees for that term shall normally not be made.

6) Where a student withdraws from a homestay situation full refund of fees shall be in accordance with the conditions outlined in the homestay agreement between the parents and the homestay agent.

7) Application for refund of fees must be submitted in writing to the Board of Trustees.

Fee Protection

Fees paid in advance of term will be held by the school and expended only in the term for which they apply e.g. fees paid for term 2 tuition will not be used to meet programme expenses during term 1 and so on.

Page 18 Termination of Tuition  Any issues of concern will be brought promptly to the attention of parents so that these issues can be appropriately resolved. The support of parents in resolving such matters shall be anticipated.

The school reserves the right to terminate tuition where this is considered in the best interests of the school and/or student.

The parents of the student shall be informed of reasons for the termination and will receive an appropriate refund of fees (less reasonable costs incurred by the school).

Code of Practice For Care of International Students

“Matarau School has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Minister of Education.

Copies of the code are available on request from this institution or from the New Zealand Ministry of Education website at

Procedure For Application

An application for enrolment form will need to be completed by the parents of intending students by October 15 of the preceding year (or 15 April for term 3 and 4 enrolments).

A limited number of places will be available in any given year with children selected on the basis of their suitability for the programme.

Applicants are asked to complete their application form carefully paying particular attention to the Reasons For Applying and Suitability For International Study. Offers of placement will be advised by November 15

Korea 2

Matarau students learning Korean

Page 19 Selection of Students

Matarau School has responsibility for ensuring that the international students enrolled in the school are both suited to international study and likely to benefit from the programmes on offer at the school.

In selecting students the school (and its agents) will consider…

Previous English language experience

Age of applicant Prior experience living away from home

Commitment of parents to supporting student during period of study

Evidence of previous academic achievement Recommendations of current teacher Suitability for the NZ cultural experience

Finally… International students are an important part of our school. We take seriously our responsibility to care for these pupils during the period of their stay in New Zealand and to provide them with a high quality educational experience. We thank you for entrusting your child to our care and invite you to work with us as partners in their education. We look forward to your application and to welcoming you and your child into our school family.





INTRODUCTION   The Board of Trustees has a responsibility to ensure procedures exist to deal with grievances   PURPOSE

  • To specify clear avenues for action in the event of a problem
  • To ensure that issues referred are taken seriously and dealt with appropriately


1)     Problems with programmes or teachers .. see the programme co-ordinator (Mr Trewhella) Mr Trewhella is available 24 hours a day and can be contacted at either 4335823 OR  4372790  

2)     Problems with school friends or missing home .. see your regular classroom teacher the Pastoral Care Co-ordinator (Mrs Cates) the ESOL teacher aide  

3)     Homestay problems .. see the pastoral care co-ordinator (Mrs Cates)  

4)     We can also arrange for you to see the Programme director (s Rebecca Anderson)  

5)     If you are still unhappy we will help you to make contact with The International Appeal Authority C/O Ministry of Education P.O. Box 1666 Wellington New Zealand The IEAA investigates any breach of the Code of Care for International Students and can take actions on your behalf.   ADOPTED ON   CHAIRPERSON